Automate patient intake, appointment scheduling, reminders, and follow-ups. Reduce no-shows by 40% and free your front desk for what matters.
From first visit to follow-up, every step is automated and seamless for patients and staff.
Every feature designed around the unique needs of medical practices and patient care.
Adaptive intake forms that adjust based on visit type, specialty, and patient history. Collect demographics, insurance, symptoms, and consent — all before the patient arrives.
Patients book appointments 24/7 through your website. The AI handles provider availability, visit duration, room assignments, and scheduling conflicts automatically.
Automated appointment reminders, pre-visit instructions, post-visit follow-ups, and recall notices. Reduce no-shows by 40% with intelligent reminder sequences.
Track patient acquisition, no-show rates, provider utilization, and revenue per visit. Identify bottlenecks and optimize your practice operations with data.
Encrypted data storage, access controls, audit logs, and BAA available for premium plans. Built with healthcare compliance requirements from the ground up.
Route patients to the right provider based on specialty, insurance, availability, and visit type. Works for solo practices and multi-location groups alike.
Healthcare in 2026 faces a paradox. Medical technology has never been more advanced, yet the patient experience at most clinics still resembles what it looked like in 2005. Patients call during business hours, wait on hold, fill out paper forms in the lobby, and receive appointment reminders via phone calls that go to voicemail. Meanwhile, every other industry has moved to seamless digital experiences.
The data tells the story. According to a 2025 Accenture study, 77% of patients say they would switch healthcare providers for a better digital experience. And 68% of patients prefer to book appointments online rather than calling. Yet only 34% of medical practices offer online scheduling, and fewer than 20% use AI-powered intake systems.
The average medical practice spends 12.4 hours per week on patient intake-related tasks: answering phone calls, processing paper forms, entering data into EHR systems, and chasing down missing information. At a front-desk hourly rate of $18 per hour, that is over $11,500 per year in direct labor costs — for a single-provider practice.
But the real cost is not labor. It is the patients you lose. When a prospective patient calls your office at 7 PM and gets voicemail, 63% of them call another provider instead of leaving a message. When your intake form asks for information the patient already provided over the phone, satisfaction scores drop. When a reminder call goes to voicemail and the patient forgets their appointment, you lose the visit revenue and the time slot sits empty.
Cash.Bot replaces your static contact form with an intelligent intake experience. When a patient visits your website, the AI presents a conversational intake flow that adapts based on their needs. New patient? It collects demographics, insurance, medical history, and current symptoms. Returning patient? It verifies information on file and asks only about changes and the current visit reason.
The intake form adjusts its questions based on the specialty and visit type. A dental patient is asked about their last cleaning date and current dental concerns. A mental health patient is presented with validated screening questionnaires. A chiropractic patient describes their pain location and severity. Each specialty gets a tailored experience — not a one-size-fits-all form.
No-shows cost the average medical practice $150,000 per year. The industry average no-show rate is 18% to 25%, and traditional reminder methods — a single phone call or generic email — barely move the needle. Cash.Bot takes a different approach.
The system sends a sequence of reminders optimized for each patient's preferred communication channel and responsiveness patterns. A confirmation message goes out at booking. A reminder is sent 48 hours before the appointment. A final reminder goes out 2 hours before. If a patient has not confirmed, the system proactively reaches out to reschedule, and the cancelled slot is immediately offered to patients on the waitlist.
Practices using Cash.Bot see no-show rates drop from an average of 22% to under 13% — representing tens of thousands of dollars in recovered revenue per year for even small practices.
The patient relationship does not end when they walk out the door. Cash.Bot automatically sends post-visit follow-ups that check on recovery, collect satisfaction feedback, prompt review requests for satisfied patients, and schedule recall appointments based on the visit type and recommended follow-up interval.
A patient who had a dental cleaning receives a recall reminder at six months. A patient starting a new medication gets a check-in at two weeks to ask about side effects. A physical therapy patient receives a home exercise reminder between sessions. These automated touchpoints build patient loyalty and increase lifetime value without requiring any staff time.
Unlike enterprise healthcare IT systems that require months of implementation, Cash.Bot deploys in minutes. Add the intake widget to your website, configure your specialties and provider schedules, and patients can start booking immediately. No IT department needed. No EHR migration. No staff training beyond a 5-minute orientation.
Start free with basic intake and scheduling. Upgrade to premium for multi-provider routing, advanced analytics, EHR integration, and a dedicated BAA for HIPAA compliance. Your practice can be live with AI-powered patient tools before your next appointment starts.
No credit card. Live in under 5 minutes.